For Australian renters moving out
Leave prepared. Keep what’s yours.
Vacate File is a state-aware move-out kit: a 14-day countdown, a photo protocol, room-by-room worksheets and the emails to send — so you hand back the keys with an organised evidence file instead of a camera roll and a guess.
Core Kit for one state from $49 · Instant PDF · Not legal advice · No bond outcome promised
is a common bond in Australia — often well over $2,000 in a capital city. It’s usually the biggest single amount you’re waiting on when you move.
after handover is when a question about the oven, the carpet or a wall mark often turns up. By then the property is empty and your memory is fuzzy.
with dated photos, a worksheet matched to your entry condition report, and calm written emails is what lets you answer with facts.
What’s inside
Everything you need for the last 14 days, in the order you need it
14-day countdown
Day 14, 10, 7, 3, 1 and handover morning. Paperwork and bookings first, cleaning and photos last — so the final weekend isn’t chaos.
Photo protocol
The five-shot rule for every room, camera settings, and concrete shot lists for a studio (60–90 photos), a 1–2 bed apartment and a 3-bed house.
Room worksheets
Entry, kitchen, living, bedrooms, bathrooms, laundry, outdoors and garage — each line matched to your entry condition report — plus a hotspot sheet for walls, carpets, blinds, oven, rangehood, grout and lawn.
Fair wear and tear, explained
Everyday Australian examples of what’s usually wear and tear and what’s usually damage, plus three questions to ask about any item.
Clean, repair or call a pro?
A decision tree that stops you paying $250 for an oven you could clean for $20 — and stops you attempting anything that needs a licensed trade.
Email and SMS scripts
Request the entry report, confirm handover, report items, the handover note, request the exit report, follow up, and respond to a claim.
Evidence index
A naming convention (20261109_kitchen_oven_closed.jpg), folder structure and index page, so any photo is findable in under a minute.
State and territory notes
Who typically holds the bond, how claims usually work, and links straight to the official government and bond authority sites for current forms and deadlines.
How it works
Buy, download, work through it
Choose your file
Core for one state, All-States if you want every state, the claim pack and share-house tools.
Download instantly
A branded PDF and ZIP pack land in your inbox. Print the worksheets or fill them in on a tablet.
Follow the countdown
Short, practical emails on days 2, 5, 10 and 16 keep you on track (unsubscribe any time).
Hand back with a file
Dated photos, a completed worksheet and a written handover note — ready if any question comes up.
What it is
Organisation and evidence discipline
- A practical system written for Australian rentals
- Specific shot lists, worksheets and scripts you can use today
- Links to official .gov.au and bond authority sites, not forum hearsay
- Calm, factual — not anti-landlord, not anti-agent
What it isn’t
Not a lawyer, not a cleaner
- Not legal advice, and not a tenancy advice service
- We don’t review your photos, lease or condition report
- We don’t contact your agent or represent you at a tribunal
- No guarantee you’ll get your full bond back — anyone who promises that can’t know your facts
Pricing
One payment. No subscription.
Core Kit
One state or territory
- Your state’s notes and official links (NSW, VIC, QLD, SA, WA, TAS, ACT or NT)
- 14-day countdown
- Photo protocol with shot lists
- 9 room worksheets + hotspots
- Fair wear and tear guide
- Clean / repair / professional decision tree
- Handover email pack (7 scripts)
All-States File
Every state and territory, plus the claim pack
- Everything in Core, for all 8 states and territories
- Claim-response worksheet, item by item
- National directory of who handles bonds
- Share-house add-on and split agreement
- Handy if you’re moving interstate or not sure where your bond sits
Inspection Prep
Mid-lease mini-kit
- 45-minute tidy path
- Routine inspection photo set
- Maintenance list
- Short note to send after the inspection
- Running inspection log
Prices in Australian dollars. GST not included until we are registered; prices will stay the same and become GST-inclusive after registration. Instant PDF download plus a ZIP pack. 14-day change-of-mind refund, and your Australian Consumer Law rights always apply.
Common questions
Will this get my bond back?
We can’t promise that, and you should be wary of anyone who does. Bond outcomes depend on the property, your agreement, the other party and sometimes a tribunal. What Vacate File gives you is an organised evidence file and clear next emails, so any question can be answered with facts.
Which kit do I need?
If you know your state and just want to move out well, the $49 Core Kit covers it. Choose the $79 All-States File if you share a house, you’re moving interstate, or you want the item-by-item claim-response worksheet.
Can you look at my photos or my agent’s claim?
No. We don’t review photos, leases or claims, and we don’t give advice on your situation. The kit shows you how to organise them yourself, and your state notes link to free official services.
What if I don’t like it?
Email us within 14 days of purchase for a change-of-mind refund, even after downloading. Separately, your rights under the Australian Consumer Law always apply. Refund details.
Hand back the keys with a file, not a hope.
Fourteen days, one folder, and the emails already written.
Get the All-States File — $79Or the Core Kit for one state — $49. General information only, not legal advice.